Categories & labels
Categories are the ten built-in groups; every message belongs to exactly one. Labels are finer distinctions on top, such as “Broker trade confirmations” or “Client A project”, and a message can have several.
Go to AI → Categories & labels.
Let AI suggest labels
Section titled “Let AI suggest labels”Suggestions beat writing your own: click Recommend labels from my mail and AI reviews the last 90 days of your mail. After a few dozen seconds you get a set of suggestions, each with a name, a description, how many messages it covers and examples.
- Accept: create the label and apply it to the past messages it covers
- Rename: change the name before accepting
- Dismiss: drop the suggestion
- If the name clashes with an existing label, Merge into existing label moves the covered messages there
From then on, AI decides whether to apply the label when it analyzes new mail.
Create one yourself
Section titled “Create one yourself”Click Create manually and enter a name and a description. AI decides whether a new message gets the label from the description alone, so be specific:
- who sends it and what kind of mail it is
- what it does not include
For example: trade confirmations and daily position statements from brokers such as Interactive Brokers; not marketing mail
Names and descriptions can be filled in for both English and Chinese; a missing language falls back to the one you filled in.
Manage labels
Section titled “Manage labels”| Action | Description |
|---|---|
| Color | Color of the label in lists and the sidebar |
| In sidebar | Show it under Labels in the mail sidebar |
| Apply to past | Have AI check the last 30 days of inbox mail for this label (only messages not yet checked for it; uses AI credits) |
| Delete | Removes the label from messages (the messages stay); inbox rule conditions that use it stop matching |
You can have up to 50 labels.
You can add or remove labels on a message by hand. A label you remove manually won’t be re-applied by later analysis.
Use labels elsewhere
Section titled “Use labels elsewhere”- Search: click a label in the sidebar, or use
label:client— see Search syntax - Inbox rules: use the Label condition, for example to push broker confirmations to your phone