Reading & sending

Unified inbox

Mail from every mailbox comes together in one place. The sidebar switches between views, categories, labels and mailboxes:

View	Contents
Inbox	The inboxes of all mailboxes
Important	Mail AI marked high priority
Awaiting reply	Threads where you’re waiting for an answer — see Awaiting reply & follow-ups
Unread / Starred / Sent / All Mail	Across every mailbox
Categories / Labels	AI categories and your labels — see Categories & labels
Mailboxes	One mailbox’s mail and folders

Messages about the same thing are grouped into threads, including replies you sent from other clients.

• The list supports multi-select and a right-click menu: read / unread, star, archive, move, delete
• Read, starred, archive, delete and move are written back to your mail server, so your phone’s mail app sees the same thing
• Delete moves mail to Trash; in Trash you can delete forever, which removes it from the server permanently
• The search box supports syntax such as from:, has:attachment and is:unread — see Search syntax — or try AI search

Reading mail

• Safe rendering: HTML mail is sanitized and shown in a script-free sandbox
• Remote images are blocked by default, so senders can’t use tracking pixels to see that you opened their mail; click Show images when you want them
• With AI on, the AI summary card at the top shows the summary, codes, amounts, due dates, tracking numbers and to-dos
• Click Translate for foreign-language mail — see Translation
• Download the original message (.eml)
• Messages larger than MAX_MESSAGE_MB (30 MB by default) only sync their first 2 MB, with a note that attachments may be incomplete

Writing mail

Click Compose, or reply, reply all or forward from a message:

• From: choose which mailbox to send from; replies default to the mailbox that received the original
• Recipients: type them, or Choose from contacts, sorted by frequency or recency, with multi-select
• Rich text: bold, font size, color, alignment, lists, quotes, links and tables; paste or drag images into the body
• HTML source mode: paste HTML you wrote yourself and send it as is
• Attachments: use the button or drag files into the compose window; the total size limit is MAX_ATTACHMENT_MB (25 MB by default)
• Signatures: one per mailbox, added automatically below the body; untick to leave it off
• Autosave: drafts save as you type

Undo send

After you click Send, the message waits a few seconds before it actually goes out (10 seconds by default, set with SEND_DELAY_SEC). Click Undo during that time and it returns to drafts.

Scheduled send

Use the arrow next to the send button and choose Schedule send: today 18:00, tomorrow 08:00, tomorrow 14:00, next Monday 09:00 or a custom time (up to a year ahead). Until then the message sits in the outbox, and you can cancel the schedule and keep editing.

Note

Scheduled mail is sent by the DaMail server, so the service needs to be running at that time.

Follow-up reminders

Next to the send button you can set Remind if no reply; if there’s no answer by then you get a notification — see Follow-up reminders.

Drafts and approval

Drafts in the top navigation holds everything not yet sent or just sent:

Tab	Contents
Awaiting approval	Mail written by the AI assistant, inbox rules, MCP or the REST API — sent only after you approve it
Drafts	Your unfinished drafts, plus mail you rejected that’s waiting for the submitter to revise
Outbox	Scheduled mail and mail being sent; undo or cancel the schedule
Sent	Mail sent through DaMail
Failed	Mail that didn’t go out and why; edit and resend

When reviewing mail awaiting approval you can:

• Approve and send: send it as is (still with an undo window)
• Edit, then send: change it in the editor first
• Reject: the submitter (an agent, for example) sees it was rejected and can revise and resubmit

Every message shows where it came from (web, AI assistant, inbox rule, MCP, API) and any note from the submitter. To get approval requests on your phone, subscribe a notification channel to draft.pending.

Subscriptions

Subscriptions in the top navigation groups marketing mail and mailing lists by sender with counts and open rates, so you can unsubscribe in one click from the ones you never read — without opening their website. See Subscriptions.

Contacts

Contacts builds your address book from the mail you send and receive, with message counts and last contact. From here you can add a sender or a whole domain to the ignore list: their mail is no longer sent to AI and is left out of reports and the overview.